How to Change Outlook Theme in Windows 11

Microsoft Outlook is a popular email and productivity application used by millions of people worldwide. It offers a range of customization options, including the ability to change its theme to suit your preferences.

In Windows 11, Microsoft has introduced a fresh and modern design, and you can adjust the Outlook theme to align with your overall desktop aesthetics.

In this article, will guide you through the steps to change your Outlook theme in Windows 11.

Steps to Change Outlook Theme in Windows 11

Follow these steps to customize the look of your Outlook application.

  1. Launch Outlook

    Open Microsoft Outlook on your Windows 11 computer. You can do this by clicking on the Outlook icon in your taskbar or by searching for it in the Start menu.

  2. Access Outlook Options

    Once Outlook is open, click on the “File” tab located in the top left corner of the window. This will open a dropdown menu.

  3. Open Outlook Options

    In the dropdown menu, click on “Options.” This will open the Outlook Options window.

  4. Navigate to General Options

    In the Outlook Options window, click on “General” in the left-hand menu. This will display general settings for Outlook.

  5. Change the Theme

    Scroll down until you find the “Personalize your copy of Microsoft Office” section. Here, you can see a drop-down menu labeled “Office Theme.”

  6. Choose a Theme

    Click on the “Office Theme” dropdown menu, and you will see three options:

    Dark Gray: This theme provides a darker background and is easier on the eyes in low-light environments.
    Black: The black theme offers a fully black background, which can reduce eye strain and save energy on OLED displays.
    White: The white theme has a light background and is well-suited for well-lit environments.

    Select your preferred theme by clicking on it.

  7. Confirm Your Choice

    After selecting your desired theme, click the “OK” button at the bottom of the Outlook Options window to save your changes.

  8. Restart Outlook

    To apply the new theme, you may need to restart Outlook. Close the application and reopen it.

Congratulations! You’ve successfully changed the Outlook theme in Windows 11.

Frequently Asked Questions (FAQs)

Can I customize the theme with my own colors and background images?

No, Outlook in Windows 11 does not currently support customizing themes with personalized colors or background images. You can only choose from the predefined themes provided by Microsoft.

Will changing the Outlook theme affect my email settings or data?

No, changing the Outlook theme is purely a cosmetic adjustment and will not impact your email settings, data, or functionality. Your emails, contacts, and calendar events will remain unchanged.

Do I need administrative privileges to change the Outlook theme?

No, you do not need administrative privileges to change the Outlook theme. Any user with access to Outlook can customize their theme following the steps mentioned above.


Personalizing your Outlook theme in Windows 11 is a simple process that allows you to adapt the application’s appearance to your preferences. Whether you prefer a dark, light, or black theme, Windows 11 offers flexibility to make Outlook more visually appealing and comfortable for your daily use.

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